State of Florida - Full-Time July 29th

GOVERNMENT OPERATIONS CONSULTANT II

Requisition No: 702333

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT II – 64080296

Position Number: 64080296

Salary: $45,000 – $50,000

Posting Closing Date: 08/12/2022

Thank you for your interest in career opportunities with the Florida Department of Health in Monroe County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Your Specific Responsibilities:

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Monroe County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

CONTRACT AND AGREEMENT OVERSIGHT

This is a highly responsible position in the FDOH-Monroe and is supervised by the Business Manager. The incumbent in this position is responsible for working with management to develop, implement, and maintain a system of oversight for all agreements and contracts entered by FDOH-Monroe. This position serves as a contract administrator as required by Section . The incumbent is required to use independent judgment in the interpretation of contract language and in monitoring contract provisions. This position requires the incumbent to perform programmatic monitoring to ensure contractors’ compliance with contract duties, and with all federal, state, and local contractual requirements. The incumbent is required to maintain confidential information in accordance with FDOH and FDOH-Monroe information security policies.

CONTRACT CREATION, CHANGE, APPROVAL AND EXECUTION

Directs a system for pre-approval and final approval of all competitive procurement solicitation contracts and recommends approval/disapproval to the FDOH-Monroe Administrator. Maintains and documents the FDOH-Monroe contract routing system and ensures that agreements comply with Department procedures and State Comptroller’s requirements. Maintains electronic files for all FDOH-Monroe contracts, invoices, and related materials. Completes data entry as required. Prepares contracts, revised contract language as needed, and ensures proper execution of contracts.

CONTRACT INVOICE PROCESSING

Performs contract management duties. Inspects, processes, and approves providers’ invoices for payment within established statutory timeframes. Maintains all required documentation in the Contract Manager’s files in accordance with FDOH Contract Management documentation requirements. Completes data entry as required and completes regular reporting requirements.

CONTRACT MANAGER OVERSIGHT

Conducts FDOH-Monroe Contract managers’ file reviews to ensure compliance, and that contract documentation requirements are met Acts as liaison with all FDOH-Monroe Divisions and provides technical assistance to contract managers in utilizing proper procurement methods. Ensures programmatic monitoring visits are conducted within specific timeframes.

FINANCIAL SUPPORT HIV/AIDS PROGRAMS

This role serves as the primary financial support for the program manager responsible for serving our large HIV/AIDS population. It is a significant part of what we do in Monroe County working in both the areas of prevention and patient care. The associated

funding for these programs is received from Tallahassee (via schedule C) as well as direct from HRSA. This position is also responsible for coordinating the quarterly Ryan White Part C drawdown, attending the monthly HIV partnership meetings, and serving as the financial liaison to the Tallahassee HIV program offices.

PURCHASING/MFMP OVERSIGHT

Additional responsibilities were place on this role effective December 2018. The employee in this position should gain proficiency in the purchasing process and, more specifically, in MFMP. This includes but is not limited to understanding all DOH purchasing forms and requirements as well as the process for checking to ensure adequate budget authority is available prior to submitting a request. After a good understanding is achieved and the primary purchasing roles are filled, this position will serve in a back-up and oversight capacity. Ultimately, this position should also be placed into the MFMP approval flow to monitor all purchasing activities.

ADMINISTRATIVE SUPPORT

Provide back-up assistance as needed for cash receivables and purchasing within the business office.

Required Knowledge, Skills, and Abilities:

  • Knowledge of basic management principles
  • Ability to work independently
  • Ability to read, understand and apply rules, regulations, policies, and procedures
  • Ability to determine work priorities
  • Ability to collect, maintain, evaluate, and analyze data from a variety of sources

Qualifications:

  • Incumbent will be trained as a Contract Manager, and must maintain proper certification under Section 287.057, F.S.
  • Education: Candidate holding this position should possess a bachelor’s degree
  • Emergency Duty: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

KEY WEST

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

  • Annual and Sick Leave benefits;
  • Nine paid holidays and one Personal Holiday each year;
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
  • Retirement plan options, including employer contributions

(For more information, please click );

  • Flexible Spending Accounts;
  • Tuition waivers;
  • And more!

For a more complete list of benefits, visit .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

State of Florida

Salary: $45000 - 50000 per year
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